Online document management systems are usually used to run businesses in a more methodical, user friendly way that saves time, money and energy. Gone are the days when warehouses were filled with archived essential documents in deep storage; technology has enabled us to transform those warehouses into remote servers where we can safely store and retrieve important files and documents. Online document management systems accumulate scanned copies of crucial files in a centralized server which helps authorized users to access to these files from anywhere at any time.
What is a Document Management System?
Most electronic document management systems are SaaS applications developed to manage, store, share and collaborate documents. These systems act as information controllers and communication portals between an organization with its clients, employees and vendors. Therefore online Document Management System (DMS) makes sharing and viewing your data trouble-free; besides digitally speeding up the work-flow in an organized manner.
Who Can Use Document management Systems?
Online document management systems can be used by all forms of business ventures like; manufacturing industries, law firms, hospitals, research institutions, non-profit organizations etc. Though there is a misapprehension that document management systems are only for big businesses the truth is that small business houses too can gain huge benefit from DMS by reducing their cost, time and enhancing their efficiency and productivity.
The following points discuss the benefits of using a document management system:
The benefits of an electronic document management system go far beyond cost savings including:
Easily access and share information and documents with offices worldwide.
Compliance with industry norms and accreditation.
Compliance with Freedom of Information (FOI) Act and other legislation
Safe storage of data and protection from natural as well as man-made disasters